Monday 1 July 2013

[www.keralites.net] New Manager's Fundamentals

 


Below are my notes from the lecture I attended recently about "New Manager's Fundamentals". The speaker elaborated that following aspects must be taken into account by all new managers or leaders if they want to sustain and succeed in their roles:

- Chose Your Decision Making Style:
o Chose different approaches of decision making for different situations like deciding salaries, budget review and allocations, Promotions, routine work. Following are 3 categories of decision making.
1. Autocratic: You make the decision at your own and then inform your team, if required. (Deciding Salaries, Budget allocations, Promotions etc)
2. Collaborative: Seek input from your team and then make the decision. (Routine office tasks, Making WBS for the project etc)
3. Democratic: Asking your teams to decide. (Asking team where to go for lunch, get together, small/medium impact official task etc)

- Develop Professional Relationship (not friendly relationship):
o Hobbies, interests, families come under friendship. Your 5% of discussion can be on such subjects just to show people that you are human but strictly note more than 5 minutes a day.
o Build new relationships at Lunch, Coffee times and other breaks.
o Learn about different people in your organization from LinkedIn and have chat on relevant subjects to make them comfortable with you.
o Build Rapports (A close and harmonious relationship in which the people or groups understand each other's feelings or ideas and communicate well)

- Stay Visible:
o Say hello to people around you; 5-10 minutes each day. Good relations result in good outcomes.
o Ask people in a gentle way about what are they working on? How you can help them.
o Tell them What you are working on? This improves the visibility about your work and help maintaining good professional relations.

- Be concerned About Your Status Bubble As A Manager/Leader:
o Be open with your team members, discuss your new role and elaborate your new responsibilities.
o Ask them that you want to know what they think about you as new boss

- Communicate Proactively:
o What you say is important but do consider how to say and when to say and when not to say.
o One kg of prevention is better than 10kg of cure so stay ahead of challenges by being proactive.
o When communicating, pause for a moment and ask "are you with me?" At the end of discussion, ask a team member to summarize what you said.
o Don't misjudge when you have a doubt about something your team member said. Ask "can you clarify".
o Consider Candor communication Vs Civility Communication approach. Both are important. Candor (Straight, blunt, candid). Civility (nice, positive, congenial)
o Different communication approaches (Text, Email, Phone, Meeting) have different kind of trade of in terms of effectiveness and efficiency. Some approaches might be efficient to convey the message but may not be effective (SMS). Face to face is the best approach to consider as much as possible.
o Want to send tough email? Draft it now, go for coffee or lunch, come back, read again with relaxed mind and then send.

- Provide Effective Feedback:
o Give right amount of feedback. Too little may not help a person. Too much criticismmay not be digested by employee and may sound offensive. Consider what amount of feedback is required and then convey. Feed back is two way thing not one way. Make it a conversation. Ask him/her about his/her opinion.
o Give feedback in person. Give feedback as quickly as possible so it sound relevant. Be respect. Avoid "You" and "I" words.

- Conduct Relevant Meetings Only:
o Don't call unnecessary meetings. Consider these situations to call meeting:
1. Important Team decisions
2. Major Announcements (Changes in company strategy)
3. Kick off Meeting. (Clarifying the initiative, expectations from teams, roles and responsibilities)
4. Pre mortem and Post mortem (Discussing what might go wrong when project starts and when it goes live)
5. A challenging situation on which feedback is required.
o Call only relevant people (Experts, Affected and Sponsors)
o Don't invite too many experts. Don't invite sponsors (Leadership) every time. Don't invite political associates.

- Use Authority Wisely:
o Authority is your legitimate right to exercise influence and decision making.
o If you want to make changes, start with the smaller ones.
o Consider Pro-Employee changes (the one which employees are going to like – example, lunch timings flexible etc)
o Consider Team culture (The shared attitude and behavior of the overall team). Consider buy-in from key employees prior to implementing a new decision.
- Develop a Lieutenant:
o Consider a person to work as second in command who can make decisions when you are away, attend meetings on your behalf etc . Make it informal instead of formal position in the team.
o He will give team's feedback for improvement.
o He will be your personal devil's advocate. He will privately question your assumptions and challenge your thoughts for improvement.
o He is 'not a yes man', not a conflict generator, not a political personality. He is trust worthy, hard working, visionary and thoughtful.

- Enhance Your Outlook:
o Look and behave like a leader. Spend time on enhancing your outlook. Right clothes, shoes, suit, hair style etc
o No sudden change in outlook required. Avoid becoming a joke by immediate change in your personality. Slow transformation is recommended.

- Defining Norms:
o Define formal and informal norms for your team members. For example, we are Positive; we show respect; we are solution oriented; we are trust worthy and transparent etc.
o These norms will become their habits if you repeat them in different meetings and other discussions.
While attending this training I made my own Norms. These norms cover my major professional personality traits. Have a look below and then ponder what are your norms?
N- No negativity – All Positive
O- Open heart (Transparent)
R- Respectful – Strong mutual respect.
M- Micro and Macro Analyst
S- Solution Oriented

- Some General Recommendations:
o Convey the message to your teams with your actions that you trust them not be telling them. Your actions must portray what you believe in.
o Share Credit. Acknowledge everyone's contribution.
o Help others succeed. If they succeed you succeed.
o Develop Empathy: The skill to understand and be sensitive to other emotions.
o Project your confidence with your eye contact and through your voice
o Maintain your modesty. Be Humble

www.keralites.net

__._,_.___
Recent Activity:
KERALITES - A moderated eGroup exclusively for Keralites...
To subscribe send a mail to Keralites-subscribe@yahoogroups.com.
Send your posts to Keralites@yahoogroups.com.
Send your suggestions to Keralites-owner@yahoogroups.com.

To unsubscribe send a mail to Keralites-unsubscribe@yahoogroups.com.

Homepage: www.keralites.net
.

__,_._,___

Re: [www.keralites.net] The Incredible Dynamics of Narendra Modi?s Airlift from Uttarkhand

 

I totally agree with  Mr.Vinod Kumar. Did anyone object  the Kerala Government's caring of  the interest of the persons who were and are suffering due to the new laws in Gulf countries, when lot of people from other states are facing the same problem. You can't follow double standards.
Regards, Viswan.

From: kumar nair <supercgo@yahoo.com>
To:
Sent: Monday, 1 July 2013 7:34 PM
Subject: Re: [www.keralites.net] The Incredible Dynamics of Narendra Modi?s Airlift from Uttarkhand

__._,_.___
Recent Activity:
KERALITES - A moderated eGroup exclusively for Keralites...
To subscribe send a mail to Keralites-subscribe@yahoogroups.com.
Send your posts to Keralites@yahoogroups.com.
Send your suggestions to Keralites-owner@yahoogroups.com.

To unsubscribe send a mail to Keralites-unsubscribe@yahoogroups.com.

Homepage: www.keralites.net
.

__,_._,___

[www.keralites.net] Audible IR Proximity Detector

 

Audible IR Proximity Detector
This circuit gives an audible indication when any object comes in front of the infrared reflecting sensor (containing IR LED and phototransistor). The sound generated by the sensor will be louder if the object close to the reflecting sensor is opaque.

The home-made reflecting sensor contains a 5mm IR LED and a phototransistor. It can detect up to a longer range than commercial sensors like HO-4R. It can be used for indoor IR proximity detection.
Fun & Info @ Keralites.net
The circuit uses an IC 555 wired as astable multivibrator. The 10kHz signal produced by the multivibrator is fed to the base of transistor T1. This signal is further fed to the IR transmitting LED used in the sensor. When an object comes in front of the sensor, modulated light emitted by the transmitting LED of the sensor is reflected back and sensed by the phototransistor of the same sensor.

The signals sensed by the phototransistor of the sensor are amplified by transistor preamplifier T2. These are further fed to a power amplifier based on IC LM386 to drive a speaker. The tone of sound can be varied by changing the value of tone capacitor C3 of IC1 (NE555).

To make a home-made sensor place the IR transmitting LED and the phototransistor in a piece of bakelite, parallel to each other such that the transmitted IR beam, after reflection, can be received by the phototransistor.

The circuit works off a 9V battery. Assemble it on a general-purpose PCB and enclose in a suitable cabinet. Connect the sensor such that it is oriented towards an approaching object.

www.keralites.net

__._,_.___
Recent Activity:
KERALITES - A moderated eGroup exclusively for Keralites...
To subscribe send a mail to Keralites-subscribe@yahoogroups.com.
Send your posts to Keralites@yahoogroups.com.
Send your suggestions to Keralites-owner@yahoogroups.com.

To unsubscribe send a mail to Keralites-unsubscribe@yahoogroups.com.

Homepage: www.keralites.net
.

__,_._,___

[www.keralites.net] SMALL BUT USEFUL TIPS..............

 

Is wine good for the heart?

Fun & Info @ Keralites.net
Most of us think that when we are on a diet or simply trying to live a healthy lifestyle that alcohol is out of the question. Others have heard that a glass of a wine a day is good for you. So what is the truth? Red wine is especially pointed to
as being healthy for you.

How many types of waxing are there?

Fun & Info @ Keralites.net
There are three "waxes" to remove hair. Hot waxing is beeswax and natural resins melted, applied to hair, and then pressed onto cotton cloth. As the cloth is pulled off, the hair is removed at the roots. Hot wax provides tight grip on coarse and short hairs and is less irritating.

Why does your skin get dry?

Fun & Info @ Keralites.net
Have you ever experienced flaky, cracked and itching skin? If you have, you know what dry skin is. It can be uncomfortable and unsightly. In order to prevent it, you need to know what causes it.
Winter weather is especially harsh on your skin. Cold temperatures result in dry weather.

How Facebook can positively affect your health with its online resources?

Fun & Info @ Keralites.net
We often think of Facebook as a website that we use to socialize, sometimes play games on, and often we do little else. However, for many people, Facebook has helped them change their lives. There are actually many ways Facebook can help your life become a little healthier.

Lighten your hair with beer

Fun & Info @ Keralites.net
Beer – bad for bellies, but great for hair! Full of Vitamin B and natural sugar to help clean and fortify your hair, combined with chamomile tea it makes a natural lightener and conditioner.

What is the diet to strengthen hair and nails?

Fun & Info @ Keralites.net
Many beauty problems, including our hair and nails, are easily fixed by a correct diet. So what diet helps our hair and nails? The best diet is rich in protein, vitamins and minerals, and water.
..

What is melatonin?

Fun & Info @ Keralites.net
Although the hormone melatonin is naturally found in the human body, it is also synthetically manufactured for medicinal purposes. The main function melatonin performs in the body is regulating night and day cycles. When it gets dark the body produces more melatonin, preparing it to sleep.

Nutrition Values of Milk

Fun & Info @ Keralites.net
We all know the popular commercials that say we should get milk, but do you know why? It's because milk is packed with minerals and macro nutrients that help our bodies grow and continually repair themselves! The nutritional value of milk is as a great source of protein and other necessary nutritive....................

www.keralites.net

__._,_.___
Recent Activity:
KERALITES - A moderated eGroup exclusively for Keralites...
To subscribe send a mail to Keralites-subscribe@yahoogroups.com.
Send your posts to Keralites@yahoogroups.com.
Send your suggestions to Keralites-owner@yahoogroups.com.

To unsubscribe send a mail to Keralites-unsubscribe@yahoogroups.com.

Homepage: www.keralites.net
.

__,_._,___